how do u keep track of pm
- Thread starter bluebowtie
- Start date
Well right now it's 10:19 am and well in 12 hours it will be the same time but PM. Thats how to keep track. :rofl:
I am pretty sure u are being a smarta-- but in case your not pm = preventive maintance.
I do all my service on the 5's. I'm lousy at keeping track. I do have folders that we put the receipts in, so we have a date. But as far as keeping track of mileage I'm don't do so well.
We keep everything on file, plus onstar reports and have a board with the date's and mileage of when it was serviced.
We have 3 ring binders with dividers for each truck or peice of machinery. When we service or do repairs we write in the book. I just sold my 02 and i was interesting looking back through all of the service records, it also made for an easy sell.
I have An individual binder for every peice of equipment we own (up to about 39 binders now) inside them I have the reccomended intervals, filter numbers, fluid types, and other key information such as Vin/SNs of various parts of the vehicle, tire sizes and psi's, windsheild wiper sizes and styles, serpentine/v-belt part numbers lightbulb part numbers, and a few key torque specs. I put all of these things in the binder because somebody will call me saying this light is out, or this belt broke, or my wiper blade doesnt work, and i will be sitting in the shop and not know what the exact part number is, so i can reference the book quickly and get out to the field to fix it, without having to go out once before to find out what part it is, or take one of every part i think it is and then loose half of them on the way home.
Also having all of the Vin #s and serial numbers of all of the components makes it very quick and easy when on the phone with parts houses. If they need the SN off of the Diff and I forgot to get it I dont have to crawl under the truck and call them back or make them wait.
In the binders spine pocket I insert a slip that has the year make and model and underneath that has the VIN/SN and to take it one step further I Bolden the important parts of the VIN. Such as the Last 6 on many of our semis, or the Last 8 on our Gm vehicles which makes for quick easy reference.
I then have repair sheets in the binder behind the service records and the sheet gets filled out every time a repair is performed and photocopys of the receipts are inserted behind the repair cover sheets.
Now as for keeping track of the maintenance, I have a spreadsheet inside each binder that has all of the service procedures at the top and the dates/miles/hours along the side.
For other service such as greasing, I perform that on mondays and other days throughout the week. Monday is the big Day. I load up jugs of all of the oils, fluids, coolants, greases and windsheild washer fluid needed for topping off any of our pieces of equipment.
I then have a checksheet I use for each piece of equipment. I will write down the hours that are on the machine that day, and check off the fluids as I check their levels. If I add any (say engine oil) I right down how much. This allows me to keep track of leaks as well as engines that like to burn coolant and oil. I also grease the points that need to be greased for the amount of hours the machine has recieved. I usually clean the windows, clean out all of the trash in the cab, check the tires, lights, and other equipment before moving onto the next piece of equipment.
If theres anything Ive learned about servicing things, the number one thing you need to do is keep everything on hand.We have over $5K in filters sitting on the shelf here and
while Many people gripe and say why should I spend that much money on filters and fluids, Ill just buy them when I need them. Thing is, whenever you need them you are always to busy or lazy to go get them. Besides why waste and entire trip to the store to get a filter when you can get it sometime when you are driving by or (in my case and others) order it and have it dropped off. You are going to use 99% of your filters by the end of the year, so why does it matter if you buy them all today or buy them over the course of 365 days. Besides you can get filter discounts certain times of the year as well.
I can send you my excel sheets for the Dmax trucks if you would like.
Also having all of the Vin #s and serial numbers of all of the components makes it very quick and easy when on the phone with parts houses. If they need the SN off of the Diff and I forgot to get it I dont have to crawl under the truck and call them back or make them wait.
In the binders spine pocket I insert a slip that has the year make and model and underneath that has the VIN/SN and to take it one step further I Bolden the important parts of the VIN. Such as the Last 6 on many of our semis, or the Last 8 on our Gm vehicles which makes for quick easy reference.
I then have repair sheets in the binder behind the service records and the sheet gets filled out every time a repair is performed and photocopys of the receipts are inserted behind the repair cover sheets.
Now as for keeping track of the maintenance, I have a spreadsheet inside each binder that has all of the service procedures at the top and the dates/miles/hours along the side.
For other service such as greasing, I perform that on mondays and other days throughout the week. Monday is the big Day. I load up jugs of all of the oils, fluids, coolants, greases and windsheild washer fluid needed for topping off any of our pieces of equipment.
I then have a checksheet I use for each piece of equipment. I will write down the hours that are on the machine that day, and check off the fluids as I check their levels. If I add any (say engine oil) I right down how much. This allows me to keep track of leaks as well as engines that like to burn coolant and oil. I also grease the points that need to be greased for the amount of hours the machine has recieved. I usually clean the windows, clean out all of the trash in the cab, check the tires, lights, and other equipment before moving onto the next piece of equipment.
If theres anything Ive learned about servicing things, the number one thing you need to do is keep everything on hand.We have over $5K in filters sitting on the shelf here and
while Many people gripe and say why should I spend that much money on filters and fluids, Ill just buy them when I need them. Thing is, whenever you need them you are always to busy or lazy to go get them. Besides why waste and entire trip to the store to get a filter when you can get it sometime when you are driving by or (in my case and others) order it and have it dropped off. You are going to use 99% of your filters by the end of the year, so why does it matter if you buy them all today or buy them over the course of 365 days. Besides you can get filter discounts certain times of the year as well.
I can send you my excel sheets for the Dmax trucks if you would like.
" I can send you my excel sheets for the Dmax trucks if you would like. "
^ I would like a copy of your excel spreadsheet if you don't mind.
^ I would like a copy of your excel spreadsheet if you don't mind.
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WOW if only I was the organized I would like a copy of that speread sheet please
I just have the 2 trucks when I do the oil change on them I also grease everything and check all other fluids. Then I rip the top off the oil filter box and write the date and mileage of when the LOF was done. I also write the size of wrench I need for the drain plug and any other info I might need. Then I put the top of the oil filter box in my center console so I can easily look up when it needs done again.
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